Sharing and collaborating experience in Forms
Ever found any confusion or inconvenience when sending or sharing your forms/quiz? Please leave your comments, feedback and suggestions in this thread. We'd love to hear more about specific scenario or problem you hit!
Dear Forms users,
We are working on it. Hugely appreciated if you could take 3 mins to fill out the survey:
This will help us understand what’s the most important for you and whether we are moving on the right track. Thank you!
Star D. commented
Also, re: sharing, we need the ability to xfer ownership more than once.
eg. individual -> group -> other group or individual
I want to send a form to people outside of organization. I have therefore selected the "Anyone Can Respond" option so that it is possible. When I report on the form it says the responder is "Anonymous" which is perfect but I'm curious from a Microsoft point of view could they be tracking the responder? My thoughts would be that they wouldn't be able to because it bypasses AD but I wanted to double check. Thanks!
Star D. commented
ADMIN (yuanquan hu),
There were a lot of suggestions merged together. It would be helpful if you specified which of them you are working on.
"We are working on it"...what does "it" mean in this case?
Also, for some reason I can only access the survey (which seems to indicate the feature is the ability to limit respondents) from the automated email on this topic. Clicking it from the link in your comment says I don't have permission. Is that a different survey link from the emailed one?
My expectations regarding FORMS (using 365 online) :
1. When sharing to my organisation, I need to copy/paste the link so the user can access the form in the "shared forms" space. I think it's not efficient, FORMS should be moved there automatically without having me sending the link to users.
2. When downloading the Excel file to have the results, we get 3 columns for 1 question. Could be good to choose the columns we need.
3. When we get the excel file for the results, we download it on the computer. Could be good to open it online in 365.
4. When we get the "recap files" with the answer and the schemes, could be good to be able to see all the written answers, we only see 2 or 3 at a time.
Hope it's clear and relevant.
Thanks a lot.
Mike Tolley commented
I have two 365 accounts a personal one and a university one - I create a new Forms questionnaire in my personal account (testing) and now its complete I wan tto move it to my university 365 account. I have tried sharing template, but this comes up with an error (attached) in my Uni account once you select the Duplicate button and duplicates it in the original personal 365 account.
Why can't Microsoft allow simple sharing the original Form document via OneDrive and allow me to simply move it. I don't want to move responses or anything just a clean copy of the questionnaire so i can issue it form my Uni account
Submitted button show grey /not work even complete filled form.
I created form and had been shared , once I test by myself with several devices (smartphone, PC)
all it's work well but my teammate do same in difference place and their devices the "Submit" button shown grey as picture
Application used < Safari, IE, Chrome.
Who had same trouble and could fixed it, please share me. Thank you I advance
Working from a Sharepoint Group Site (not private site but company site), wanted to add a Form from the Site where you upload a document with relevant questions to be actioned through a Flow.
However the option to 'Upload' is greyed out on the Site option (not the same experience from my private sharepoint as the option is available). We need to create a Form that does not belong to a private entity but rather belongs to that Sharepoint site with the option to Upload. (Understand that the Site does not have a OneDrive as the repository - can you not add an option to choose where the upload ends up in during Form setup?)
Allowing external users to upload files would be a great feature, due to not having this feature my team have to seek alternate software.
Christopher Clark commented
Am I the only one unable to view the survey?
Add the ability to allow users to submit information and see results but not be able to edit the form.
Having more than one person being able to moderate the responses - e.g. share the admin to the form would be great.
Our organisation uses MS Forms to write case notes. The It would be great if users completing the form had the option to save as a draft and then come back and continue editing or complete the form later.
Brooke Quinlan commented
Current branching options do not allow the form to return to a previous page depending on how a user answers questions. (The option to do this currently exists, but it does not work properly.)
Brooke Quinlan commented
I need to allow file upload by people outside my organization.
Brazilian Joe commented
Allow anonymous responses to be editable:
Generate a UUID for each response and share it with the user once the response is submitted.
Make this behave like an "anonymous external user", which is like a one-time expendable UserPrincipalName External/Guest users, but that BYPASSES ALL ACCOUNT CREATION SHENANIGANS when a user submits a form response.
This expendable/one-time Guest User would be able to submit file responses, and would have file responses editable via that link. The UUID would be the only way of accessing that response as the original submitter. That Guest User could also be marked differently from other actual Guest users, and that account be flushed/deleted automatically after a certain amount of time.
When it comes to SharePoint global settings, there is a slider for maximum sharing permission level that may restrict anonymous sharing. There should be an additional setting to allow for this kind of special permission to be created for Forms, even if ordinarily anonymous links would not be allowed per company policy.
Would be great to have more than one person receive the form responses, should have an option to type another email address to receive response notifications and access to the form responses.
Assign someone to receive email notification of each response.
Folders for organization
some things I would like from Forms are:
-the ability for email alerts to be assigned to different people. I had created a survey for our clients but as the creator, I get the email notifications but I do not handle the feedback. That is someone else.
-the ability to change owner of the form or have the form exist in a sharepoint site. If I were to leave my organisation, then it looks like the forms will all have to be recreated.
-the ability to export results into SharePoint. Right now, I have to download the results into an excel doc on my local device then upload it to the SharePoint site that we keep the results in.
Heidi S commented
It would be great if the Forms app had a 'multi-level' approval layer option that did not REQUIRE any pre-programming using power-automate.
To better explain: during COVID19 turnover in organizations is far too great to put extra programming energy using power automate. It would be helpful to have an option where a person could complete the first part of a form, close/save it and forward a link to their supervisor who would then complete their portion of the form, close/save it and forward a link on to their superior who in turn would repeat the process sending it to their designated chosen support area for documentation safekeeping and tracking; at which time the individual would have the ability to review the stops and export it to an excel document for further evaluation as needed.
Needless to say this would have to somewhat work as an honor system process, yet the tracking ability would confirm the approver stops and would be incredibly helpful.