What about the idea of using this as a way to collect Monthly Status Reports from staff.
Every place I have been, a PM collects Monthly Status Reports. These need to be formatted and combined into 1 document that is given to the client/customer. This seems like a good way to do it and would reduce time on the PM's part. Could you enforce a formatting (bullet points) template in the staff replies. Then combine all the staff replies "What Did You Work On This Month" into a single Word Document.