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Transfer of ownership

Add ability to transfer ownership of form to another person. Useful for when a person leaves the company or changes roles and form ownership needs to transfer to another person.

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    Marcus Hamilton-Mills shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    103 comments

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      • Anonymous commented  ·   ·  Flag as inappropriate

        someone must have left and not shared the form.

        From a Administrators stand point, we get requests to share individual users forms that have left the company with others, as they are related in job function. The ability to manage this via administration would solve wasting time trying to recreate a form by someone else in the department.

      • Anonymous commented  ·   ·  Flag as inappropriate

        "You don’t have permission to view this form"
        This link does not work for providing further feedback.
        I inquired many months ago about this ability - and am now changing roles and have to pass these forms along to someone else - or we LOSE ALL THE DATA. Not to mention added cost of having to reprint the posters with the QR codes on them throughout the building asking for building resident feedback if the new person has to recreate new forms with new codes.

      • Anonymous commented  ·   ·  Flag as inappropriate

        An ex-colleague who left the company in November created a survey but didn't pass on the results before he left, is it possible to get access to the survey and therefore the results?

      • Anonymous commented  ·   ·  Flag as inappropriate

        I don't have permissions to access this ownershiptranfer form to provide feedback. Please grant me access. Thank you.

      • Patrick Mishel Rajan commented  ·   ·  Flag as inappropriate

        Moving to Group form is working. Thank You. You can actually Copy the form and then Move it. That will help if you accidentally Moved the form.

      • Judi Stewart commented  ·   ·  Flag as inappropriate

        It would be very useful in a corporate environment to be able to transfer ownership to a group rather than an individual, which could minimise the need for transfer later. Flow has this feature, where a Flow can be assigned to a group or a SharePoint Site, and it would make sense for Forms to have it too.

      • Chris Harding commented  ·   ·  Flag as inappropriate

        This absolutely should be done, as an admin I should be able to see all forms created in my organisation and their results. As well as being able to transfer the ownership of a form to another user when someone leaves.

      • Custie commented  ·   ·  Flag as inappropriate

        Not only is this very poor design, but you leave the Form active for 30 days after the person leaves, will zero notification and when the 30 days is up after they have left, you just get "Form doesn't Exist". Kind of embarrassing of Microsoft to release such a solution, clearly not ready for any kind of enterprise deployment.

      • Cassie commented  ·   ·  Flag as inappropriate

        Maybe this will help someone else but if you have Microsoft Teams you are able to collaborate and have more than one person working on a form or give it to a specific person.

      • Anonymous commented  ·   ·  Flag as inappropriate

        This is necessary. People change roles or leave companies - forms need to be able to to passed on to other users.

      • Graham Black commented  ·   ·  Flag as inappropriate

        Moving forms doesn't work if you are at the 200 forms limit. Get the generic "Something went wrong / Session ID" error message. Deleting a form to trash doesn't help. Deleting Trash does!

        So … if you hit this limit you currently will need to permanently delete a form (hope its not valuable) so you can them move some.

        Suggested fix
        1. Don't count recycle bin forms as part of the 200 limit
        2. Let forms by moved even if you have 200.
        3. Increase the 200 limit to much larger (always found this to small anyway - but with a larger limit, like 1000, would be less likely for someone to have this many before wanting to move some)

      • Marcin commented  ·   ·  Flag as inappropriate

        We also need to transfer a form from an individual to a group so that we can all access information and receive notifications. Many thanks!

      • Anonymous commented  ·   ·  Flag as inappropriate

        we had to stop using forms due to simple things like this. Admins have no control if someone was to leave. So we have to keep account active so that we can login as them and add owners otherwise its gone. How about make an admin portal like flow????? just copy it, it shouldnt be too difficult

      • Anonymous commented  ·   ·  Flag as inappropriate

        This would be a very useful feature! I basically create the forms; but once completed and approved, I would like to transfer ownership to someone else in my group.

      • Darren Thomas commented  ·   ·  Flag as inappropriate

        This would be useful as Departmental leads will change over the course of a project. For instance when the data collection phase ends and the results interpretation begins.

      • Nate commented  ·   ·  Flag as inappropriate

        Unclear why this wasn't included in the first place. Survey ownership must change as teachers, employees or stakeholders shift.

      • Chelsie commented  ·   ·  Flag as inappropriate

        This is a desperate need for us! We need to be able to transfer our personal forms over to our group.

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