allow form responses to be sent to an email or multiple emails. we are trying to use microsoft form instead of google docs to no avail
My school wants to use microsoft form instead of google docs since our district is pushing the use of microsoft office products however the microsoft form does not allow you to send form responses to an email or to multiple emails. We want to be able to enter teacher feedback into the form and email the responses to the teacher, assistant principal and principal. Currently google docs allows us to email the form responses and chart our entries. Microsoft form using flow will only allow you to get a notification that a response has been entered which does us no good at all. we would have to copy and paste the info into a separate email which defeats the point of using the form at all
Yes please! I wanted to try making a form to report COVID-19 related staff absences that would inform HR and also keep a record for our team. The team will be able to see the spreadsheet results, so that part works, but we need to inform HR who aren't a member of the team - I just need the results for each submission to go to them. Thought this would be a quick and simple solution but I am a Teams beginner so struggling to understand the functional limits quickly enough...and very thrown by no short cut right click menu still!
Also requesting this functionality from forms itself. Just an "send responses to this email" box in the settings. I use it mostly as checklists that need to be emailed to an email group.
Now trying to get it to work through flow but seems like a lot of trouble for something so basic?
This can be done by following the steps. Unfortunately it is not a very clean email.
1. Create your Form and give it a name
2. In the Power Automate App Click "Create"
3. Scroll down to the Start From a Connector and select "Microsoft Forms" from the list
4. A new window will open, it will tell you that the Trigger Action for this Flow is "When a new response is submitted. From the list below the Trigger description, select "Form processing to email and SharePoint (I know, we don't want them on SharePoint but Trust me).
5. A summary page will appear telling you that this will connect Forms, Mail, and Sharepoint. Click "Continue"
6. A Flow table will open, fill in the Form that will trigger the Flow in both the Form ID in teh first box and the Form ID in the "Apply to each" Section (Grey Box)
7. on the very last box, there is a 3 dot menu, click on this and select delete (This removes the SharePoint Component of the Flow)
8. Complete who will receive the email and the subject line information.
9. Complete the Body: When you click in teh body of the email a little widow will show up on the right hand side. the items with the little green boxes are each response to your form's questions, but this is only the response. You will need to include the form questions then click the response box.
10. Save Save Save your work!
Per Lilleengen commented
Even we need this functionality, not sure how is this missing
This is greatly needed for all the classroom observations we do in our district. We would like the teacher that was being observed to see the Form results without having the added steps of the admin. having to print it out. Allowing an easy option to "send to the e-mail in question 1's answer" would be great!
O365 for Education
I too have this issue. I created the Form in Microsoft Forms and posted it to our Department Sharepoint page, but don't want the responses to come to me. My workaround was to create a "rule" in Outlook to have all the form submissions (which have a specific subject line) be re-directed to a general department mailbox, then I added a rule to delete it from my inbox after forwarding. It works.
How is it that InfoPath allowed us to direct form responses to multiple email addresses but Forms doesn't even allow us to change the email address that responses automatically default to? PLEASE add this functionality to Forms so that we can stop using Adobe fillable forms.
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There should be an option to send results to the appropriate staff. Simplify. Please.
Libby B commented
Formstack and other form platforms do this as a STANDARD. How is it that MS Forms forces us to use MS Flow for something so easy that it should be built-in?
I just figured out how to use flow. in Flow on the left hand side you'll see connectors, search for Forms. Select Forms, Then the first option (smaller box directly under the Forms Logo" reads "When a new response is submitted". Click that and then click your outlook mail, or 365, or mail app, whatever you use, and then select the e-mails addresses you want to get notified, and the body of the e-mail etc... I can't figure out how to get it to attach an Excel of the Forms, but you can add the forms results link to the body.
It is a pain in the rear, especially given you'd think in the forms you could just specify who to notify.
It is beyond crazy that this is not a feature... you can even do that with an Acrobat form!
We also need to be able to specify the email address that the form responses go to.
Steve Gilbert commented
We need this too. We have forms that need to be shared with external suppliers.
Michael Campbell commented
We desperately need the ability to configure notifications be sent to a specific person or group email address, not just to the person who developed/created the form.
Tony Perricone commented
Please put this near the top of the list to make this application useful. Right now, it it very limited since you can not send results to different email addresses.
TA Riggins commented
Kelvin Oliver, i'd make it worthwhile for you to walk me through the Teams <-> Flow <-> Forms integrations you refer to below (or anyone else for that matter). Let me know how to make contact.
Jason Griffiths commented
I can't believe this is a thing - come on microsoft - basic functionality...
Why make a simple integrated feature for Forms when you can learn the roundabout functionality of Flow?? Ugh.